RestorationWorkflow vs Encircle
Encircle Alternative for Restoration Contractors
Encircle is a strong field-documentation platform, particularly for property-loss photos, floor plans, water mitigation, contents, and insurance-oriented workflows. Restoration Workflow takes a different approach: mold-first job management, laboratory tracking, editable proposals and reports, customer communication, and the operating workflow from lead through closeout. Some companies may use both systems rather than treating the decision as an immediate replacement. Use Restoration Workflow when you want a simpler, mold-first operational platform. Keep specialized carrier/water documentation tools where your workflow requires them.
At a glance
RestorationWorkflow compared with Encircle on the things restoration contractors ask about first.
| Capability | RestorationWorkflow | Encircle |
|---|---|---|
| Mobile photo and field documentation | Built in | Built in |
| Phone-generated floor plans | Planned | Built in |
| Floor-plan upload and annotation | Built in | Built in |
| Dedicated water mitigation drying logs | Not currently offered | Built in |
| Xactimate and insurance-carrier workflows | Not currently offered | Available depending on product and configuration |
| Contents and pack-out documentation | Not currently offered | Built in |
| Job pipeline from lead through closeout | Built in | Partial / depends on workflow |
| Customer, property, and job-history CRM | Built in | Partial / depends on workflow |
| Mold cassette, chain-of-custody, and lab-result workflow | Built in | Not a documented focus |
| Editable native proposals before sending | Built in | Partial / depends on estimating and document configuration |
| Self-service upload-any-PDF signing | Planned | Custom forms are supported; setup may require Encircle |
| AI-drafted mold inspection report (clearance reports planned) | Limited | Confirm current capability directly with Encircle |
| Pricing | $69/month for the current organization plan | Pricing varies; confirm directly with Encircle |
Yes: built in· Limited: partial or depends on plan· Planned: on the roadmap, not yet live· No: not supported
Based on publicly available information as of 2026 and typical use by independent restoration contractors. Competitor capability and pricing may vary by plan. Trademarks belong to their respective owners.
Category by category
Job management
RestorationWorkflow: A restoration-specific pipeline runs the job: lead, inspection scheduled, proposal sent, awaiting lab, remediation, clearance, closeout. The job record is the system of record.
Encircle: Encircle is built primarily around capturing a claim or loss on site. Depending on plan and product line, job tracking may be lighter than a full pipeline, and many teams pair it with a separate CRM.
CRM and leads
RestorationWorkflow: Customers, properties, carriers, referral source and job history live on one record, so repeat callers and property managers are not re-entered every loss.
Encircle: Typically oriented toward documenting the loss rather than managing the sales pipeline before the job exists. Lead follow-up is often handled elsewhere.
Inspection workflows
RestorationWorkflow: Structured mobile inspections built around mold inspection, testing and remediation work, with photos, findings and notes captured on the phone.
Encircle: Strong general-purpose field capture with forms and templates across property-loss types.
Photo documentation
RestorationWorkflow: Room-by-room photos attached to the job, findings and floor plan, and pulled into the report.
Encircle: This is Encircle's core strength. Fast bulk capture, tagging and organization on site.
Document generation
RestorationWorkflow: AI-drafted inspection reports and scope of work built from the inspection, photos and lab data, then edited before sending. Post-remediation clearance reports are on the roadmap, not yet live.
Encircle: Report and PDF export from captured documentation. Narrative content is generally yours to write.
Proposals and signatures
RestorationWorkflow: Native proposals stay editable: line items, quantities, pricing, scope, notes and terms can be changed while the document is a draft, then sent for signature through a secure link. See the proposal and e-signature workflow for detail.
Encircle: Estimating and document capability varies by product and configuration. Custom forms are supported; setup may involve Encircle.
Mold testing and lab workflows
RestorationWorkflow: Cassette IDs, chain of custody, turnaround tracking and lab PDF parsing, with results attached to the job.
Encircle: Not a documented focus. Testing companies typically track cassettes outside the tool.
Water mitigation and drying
RestorationWorkflow: Not currently offered as a dedicated drying-log module. Water jobs run through the same pipeline, proposals and reports as other job types.
Encircle: Drying logs, readings and mitigation documentation are well supported.
Floor plans
RestorationWorkflow: Upload and annotate a floor plan today. Phone-generated floor plans are planned, not live.
Encircle: Phone-generated floor plans are a signature capability.
Pricing philosophy
RestorationWorkflow: $69/month for the current organization plan. A one-month business pilot is available after company onboarding.
Encircle: Pricing varies; confirm directly with Encircle.
See it on one of your own jobs
A 30-minute business demo. Bring a real job and we will run it end to end. $69/month for the current organization plan.
Where Encircle is strong
Field capture is genuinely excellent
Encircle earned its reputation on fast, clean on-site documentation. If getting photos off phones and into an organized set is the main problem, it solves that well.
Phone-generated floor plans
Producing a usable floor plan from a phone walkthrough is a real strength, and it is something Restoration Workflow only has on the roadmap.
Water mitigation, contents and pack-out
Drying documentation, moisture mapping, contents inventory and pack-out records are supported areas of the product.
Insurance-oriented workflows
It is widely used across the claims world, and carrier, TPA and Xactimate-adjacent workflows are available depending on product and configuration.
Mature, well-supported product
It is an established tool with a long track record in property claims, not a new entrant.
Where RestorationWorkflow is different
We run the job, not just the file
The pipeline, proposals, lab tracking and reporting sit in the same place as the documentation, so there is no second system holding the parts that make you money.
Testing work is a first-class workflow
Cassette IDs, chain of custody and lab result parsing exist because we ran a mold testing and remediation company before we built this.
Proposals stay editable
Scope, pricing, quantities, notes and terms can be changed while the proposal is a draft, and the final document is reviewed before it goes out for signature.
Flat pricing for the organization
Adding a third tech should not change your software bill. $69/month covers the current organization plan.
Who each one fits best
Choose Encircle when
- Field documentation and rapid photo capture are the primary need
- Phone-generated floor plans are central to the workflow
- Water mitigation, drying documentation, contents, or pack-out tools are required
- Xactimate or insurance-oriented workflows are important
Choose RestorationWorkflow when
- Mold inspection, testing, laboratory results, and remediation are central to the business
- The company needs a lead-to-closeout job pipeline and customer record
- Proposal scope, pricing, notes, and terms need to remain editable before sending
- The team wants proposals, reports, signatures, communication, and payment tracking connected to the same job
- The company wants a simpler operating workflow without buying features it does not use
Use both when
Use Encircle for field capture, floor plans, or insurance documentation, then keep the customer, laboratory workflow, proposal, report, signature, and closeout process in Restoration Workflow.
What you get with RestorationWorkflow
Lab results tracked against the job
Drop in the lab PDF and spore counts attach to the right cassette and job, and the result is on the job record where the team can see it. No inbox archaeology on Friday afternoon.
AI-assisted report drafting
AI drafts the inspection report from the notes, photos and readings your tech already captured. You review and edit before it is sent. Clearance report drafting is planned, not yet live.
A pipeline shaped like restoration
Stages that match how a real remediation job moves, including awaiting lab and clearance, rather than a four-stage sales funnel.
Editable proposals with supported e-signatures
Change the scope before it goes out, then send a secure signing link and keep the signed document on the job record.
Encircle comparison FAQ
Is RestorationWorkflow a direct replacement for Encircle?
Restoration Workflow may replace the CRM, proposal, mold-testing, report, and customer-workflow tools used alongside Encircle. Companies that depend on Encircle for floor plans, water drying documentation, contents, or Xactimate workflows may choose to keep both systems.
Can I import my existing Encircle data?
No. RestorationWorkflow does not import Encircle data and there is no automatic integration or data sync. Most companies start new jobs in RestorationWorkflow, let existing jobs finish where they are, and archive the exported PDFs against the customer record.
How does pricing compare?
RestorationWorkflow is $69 per month for the current organization plan, and a one-month business pilot is available after company onboarding. Encircle pricing varies; confirm current pricing directly with Encircle.
Does RestorationWorkflow handle mold testing as well as remediation?
Yes. Inspection-only and testing jobs are their own job type with cassette tracking, chain of custody, lab parsing and their own proposal template.
What does Encircle do better?
Bulk on-site photo capture, phone-generated floor plans, water mitigation drying documentation, contents and pack-out records, and insurance-oriented workflows.
Keep reading
- Encircle alternative: what to weigh in 2026 (blog)
- Restoration proposal and e-signature workflow
- Full comparison hub
- Restoration job management software
- Lab result tracking
- Mold remediation software
Ready to see RestorationWorkflow next to Encircle?
One flat organization price, and a one-month business pilot is available after company onboarding.