RestorationWorkflow vs Encircle
Encircle Alternative for Restoration Contractors
If you are looking for an Encircle alternative, you are usually not unhappy with the photos. You are tired of documenting a job in one tool and running it in another. This page is for mold, water and fire contractors deciding whether to keep a documentation app alongside a spreadsheet, or move the whole job into one system.
At a glance
RestorationWorkflow compared with Encircle on the things restoration contractors ask about first.
| Capability | RestorationWorkflow | Encircle |
|---|---|---|
| Mobile photo & field documentation | Yes | Yes |
| Sketch / floor plan capture | Yes | Yes |
| Moisture and drying logs | Yes | Yes |
| Job pipeline from lead to closeout | Yes | Partial |
| CRM: customers, properties, job history | Yes | Partial |
| Lab cassette tracking and result parsing | Yes | No |
| Proposal builder with sample-count pricing | Yes | Partial |
| AI-drafted inspection and clearance reports | Yes | Partial |
| Customer updates tracked on the job record | Yes | Partial |
| Drying and remediation calculators | Yes | Partial |
| Pricing model | $69/mo flat | Pricing varies; confirm directly with Encircle |
Built in· Partial or depends on plan· Not supported
Based on publicly available information as of 2026 and typical use by independent restoration contractors. Competitor capability and pricing may vary by plan. Trademarks belong to their respective owners.
Category by category
Job management
RestorationWorkflow: A restoration-specific pipeline runs the job: lead, inspection scheduled, proposal sent, awaiting lab, remediation, clearance, closeout. The job record is the system of record.
Encircle: Encircle is built primarily around capturing a claim or loss on site. Depending on plan and product line, job tracking may be lighter than a full pipeline, and many teams pair it with a separate CRM or spreadsheet.
CRM and leads
RestorationWorkflow: Customers, properties, carriers, referral source and lifetime revenue live on one record, so repeat callers and property managers are not re-entered every loss.
Encircle: Typically oriented toward documenting the loss rather than managing the sales pipeline before the job exists. Lead follow-up is often handled elsewhere.
Inspection workflows
RestorationWorkflow: Structured mobile inspections by job type: S520 mold, S500 water categories and classes, fire triage. Fields, checklists and required photos change with the job type.
Encircle: Strong general-purpose field capture with forms and templates. Restoration-standard structure depends on how you configure it.
Photo documentation
RestorationWorkflow: Room-by-room photos attached to the job, findings and floor plan, and pulled automatically into the report.
Encircle: This is Encircle's core strength. Fast bulk capture, tagging and organization on site.
Document generation
RestorationWorkflow: AI-drafted inspection reports, scope of work and post-remediation clearance reports built from the inspection, photos and lab data.
Encircle: Report and PDF export from captured documentation. Narrative content is generally yours to write.
Estimates and proposals
RestorationWorkflow: Template-driven proposals priced from the inspection, including sample-count pricing for testing work, attached to the job.
Encircle: Estimating capability varies by plan and integration. Many teams estimate in a separate tool.
Mold testing and lab workflows
RestorationWorkflow: Cassette IDs, chain of custody, turnaround tracking and lab PDF parsing from Priority Lab, Hayes Microbial and EMSL, with results attached to the job.
Encircle: Not a documented focus. Testing companies typically track cassettes outside the tool.
Water mitigation and drying
RestorationWorkflow: Psychrometric calculators, daily per-room readings, equipment assignment and S500-aligned drying documentation in the same job record.
Encircle: Drying logs and readings are well supported on the documentation side.
Mobile usability
RestorationWorkflow: Phone-first. Techs complete inspections standing in the crawlspace, with minimal typing.
Encircle: Also phone-first and widely praised by field techs. This is not where the two tools differ most.
Pricing philosophy
RestorationWorkflow: $69/month flat for the company, with one free month. No per-job fees.
Encircle: Pricing varies; confirm directly with Encircle.
See it on one of your own jobs
Twenty minutes, no slides. Bring a real job and we will run it end to end. $69/month, first month free.
Where Encircle is strong
Field capture is genuinely excellent
Encircle earned its reputation on fast, clean on-site documentation. If your only problem is getting photos off phones and into an organized set, it solves that well.
Adjusters and carriers know it
It is widely used across the claims world, which can make handing documentation to a carrier or TPA contact familiar and low-friction.
Mature, well-supported product
It is an established tool with a long track record in property claims, not a new entrant.
Where RestorationWorkflow is different
We run the job, not just the file
The pipeline, proposals, lab tracking and reporting sit in the same place as the documentation, so there is no second system holding the parts that make you money.
Testing work is a first-class workflow
Cassette IDs, chain of custody and lab result parsing exist because we ran a mold testing and remediation company before we built this.
Flat pricing instead of per-seat
Adding a third tech should not change your software bill. $69/month covers the company.
Who each one fits best
Choose Encircle if
Larger restoration firms and claims professionals whose main need is fast, standardized on-site documentation, and who already have a separate CRM, estimating tool and job-tracking system they are happy with.
Choose RestorationWorkflow if
Independent mold, water and fire contractors running roughly 10 to 100 jobs a month who want one system for the pipeline, inspections, lab results, proposals and reports instead of a documentation app plus a spreadsheet.
What you get with RestorationWorkflow
Lab results tracked against the job
Drop in the lab PDF and spore counts attach to the right cassette and job, and the result is on the job record where the team can see it. No inbox archaeology on Friday afternoon.
Same-day reports
AI drafts the inspection or clearance report from the notes, photos and readings your tech already captured. You edit and send instead of writing from scratch.
A pipeline shaped like restoration
Thirteen stages that match how a real remediation job moves, including awaiting lab and clearance, rather than a four-stage sales funnel.
Setup measured in hours
Most shops are running live jobs the same day they sign up. There is no implementation project.
Encircle comparison FAQ
Is RestorationWorkflow a direct replacement for Encircle?
For most independent mold and water contractors, yes: photos, sketches, moisture logs and reports all live here. If your carrier relationships specifically require Encircle-formatted documentation, confirm that requirement before switching.
Can I import my existing Encircle data?
No. RestorationWorkflow does not import Encircle data. Most companies start new jobs in RestorationWorkflow, let existing jobs finish where they are, and archive the exported PDFs against the customer record.
How does pricing compare?
RestorationWorkflow is $69 per month for the whole company with one free month. Encircle pricing varies; confirm current pricing directly with Encircle.
Does RestorationWorkflow handle mold testing as well as remediation?
Yes. Inspection-only and testing jobs are their own job type with cassette tracking, chain of custody, lab parsing and their own proposal template.
What does Encircle do better?
Bulk on-site photo capture and its recognition among adjusters. If those two things are your whole workflow, it is a strong tool.
Keep reading
- Encircle alternative: what to weigh in 2026 (blog)
- Full comparison hub
- Restoration job management software
- Lab result tracking
- Mold remediation software
Ready to move off Encircle?
One flat price, one free month, and setup that takes hours instead of a quarter.