For mold testing and remediation companies
Mold Remediation Software Built by a Mold Company
Track every air sample, parse lab results automatically, and ship S520-aligned reports the same day you inspect. Built by people who ran mold jobs, not by a generic field-service vendor.
Built for IICRC S520 work — cassettes, clearance, and lab tracking included.
Why generic CRMs break
What mold remediation crews actually deal with
Three problems we hear in every conversation with a restoration owner — and what fixing them looks like.
Lost cassettes, lost jobs
Samples get dropped at the lab, results land in someone's inbox three days later, and the customer ghosts. Every cassette deserves a serial ID, a chain of custody, and a clear record of when results come back.
Spreadsheets can't do S520
S520 expects pre-remediation inspection, containment docs, PPE logs, and post-remediation verification. A row in Sheets can't enforce that. A purpose-built checklist can.
Reports take all weekend
Stitching photos, moisture readings, and lab PDFs into a defensible report by hand burns Sundays. AI-assisted report drafts cut that to minutes.
Built for the work
Features that matter for mold remediation
The capabilities most restoration owners ask about first.
Lab result auto-parsing
Drop in a PDF from Priority Lab, Hayes Microbial, or EMSL and the system parses spore counts, attaches them to the right cassette, and updates the job.
Cassette tracking
Log every cassette at sample time on the truck. Serial ID, sample type (indoor air / outdoor reference / surface), and room — all linked to the job.
AI report generation
Draft a 12-page S520 inspection report from your inspection notes, photos, and lab data. Edit and ship the same day.
Floor-plan annotation
Drop moisture readings and visible-growth pins directly on the floor plan. The map ends up in the report automatically.
The workflow
A typical mold remediation job, end to end
Every stage tracked. Every document linked. Nothing falls through.
- 1
Lead and intake
Call, referral or web form captured in about a minute with property, contact, suspected source of moisture and referral source.
- 2
Customer and property record
Every job attaches to a customer and a property, so a repeat call from a landlord opens with the previous inspection and lab history already there.
- 3
Scheduling
Book the inspection while the caller is still on the phone and assign the inspector for the day.
- 4
Inspection
Mobile-first S520 inspection: moisture readings, visible growth, containment notes, photos and cassettes, all on a phone.
- 5
Sampling
Each cassette logged at sample time with serial ID, sample type (indoor air, outdoor reference, surface) and room.
- 6
Photos and floor plan
Photos attach to the room and the finding, and growth or reading pins land on the floor plan that flows into the report.
- 7
Lab submission
Single chain-of-custody record; the job moves to Awaiting Lab so nothing sits unfollowed.
- 8
Lab results
Parsed from Priority Lab, Hayes Microbial or EMSL, attached to the right sample; the job moves to Report.
- 9
Report and documents
S520-aligned inspection report drafted from the readings, photos and spore counts already on the job. Edit and send the same day.
- 10
Proposal
Priced remediation scope built from your own templates, including sample-count pricing for testing work.
- 11
Remediation
Containment, PPE and HEPA logged per shift, with assignments visible to the whole crew instead of a group text.
- 12
Clearance
Post-remediation verification and analytical clearance attached to the job record permanently.
In practice
Running mold remediation work day to day
Built around mold work, not adapted to it
RestorationWorkflow came out of running a mold testing and remediation company in Charleston. That is why the pipeline has an Awaiting Lab stage, why a cassette is a first-class record with a serial and a chain of custody, and why inspection-only and remediation are separate job types. Generic field-service software assumes a technician arrives, does the work and leaves. Mold work does not close that fast.
Sampling and lab tracking as one thread
The expensive failure in mold services is not a bad inspection. It is a cassette that went to the lab and nobody chased the result, so the proposal went out nine days later and the customer had already called someone else. Logging samples at the moment they are taken and tying the returned spore counts back to the same sample keeps that thread intact from the crawlspace to the report.
Inspection software that a tech will actually use
A restoration inspection has to be completable standing in an attic with one hand free. Structured fields, tap-to-log readings, photos that attach themselves to the right room, and required items that will not let a tech leave without capturing what the report needs. If the inspection tool needs a laptop at the shop, the documentation gets rebuilt from memory.
Related
More on this workflow
Common questions
Mold FAQ
What is mold remediation software?
It is a system that runs a mold job end to end: the lead, the property record, the S520-aligned inspection, air and surface sampling, lab result tracking, photos, the report, the remediation log and the clearance. It differs from general job software because sampling and lab turnaround are part of the workflow rather than notes attached to a work order.
Which labs are supported?
Priority Lab, Hayes Microbial and EMSL today. We add more on request; if your lab issues a structured PDF, we can parse it.
Does it handle S520 documentation?
Yes. Pre-remediation inspection, containment, PPE, HEPA and post-remediation verification checklists ship out of the box.
Can I run inspection-only jobs and remediation jobs in the same pipeline?
Yes. Inspection-only is its own job type with its own checklist and proposal template, and a testing job can turn into a remediation job on the same property record.
Does it work for mold and water jobs in the same account?
Yes. Job type drives the checklist and report sections, so a Cat 3 water loss that turns into a mold conversation stays on the same customer and property instead of moving to another system.
Built for mold remediation. Priced for one truck or twenty.
$69/month. One free month. No credit card required.
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